Subcontract Coordinator - Automated Logic

About Carrier:

Carrier, global leader in intelligent climate and energy solutions, is committed to creating innovations that bring comfort, safety and sustainability to life. Through cutting-edge advancements in climate solutions such as temperature control, air quality and transportation, we improve lives, empower critical industries and ensure the safe transport of food, life-saving medicines and more. Since inventing modern air conditioning in 1902, we lead with purpose: enhancing the lives we live and the world we share. We continue to lead because of our world-class, inclusive workforce that puts the customer at the center of everything we do. For more information, visit corporate.carrier.com or follow Carrier on social media at @Carrier.

At Automated Logic, we've been developing and supporting intelligent building solutions that have helped customers, including small businesses to Fortune 500 corporations, operate their buildings more efficiently for over 40 years. Our products help reduce energy consumption, lower utility, operating and maintenance costs, and improve indoor air quality, occupant comfort, and productivity. Technology that supports the buildings and industry of today and tomorrow requires a wide range of talents and skill sets.

Scope of Position:

This is a Hybrid role for candidates located in the Lisle, IL Area. This position is for a Subcontract Coordinator who is under moderate supervision. Solves moderately complex problems and assists staff in gathering, verifying, and processing documentation. May contribute to recommending, developing, and implementing new processes and analyses.

Key Responsibilities:

• Prepare, issue, and track subcontract agreements, change orders, and related documentation.

• Maintain accurate subcontract files, ensuring all required documents (COIs, W-9s, lien waivers, safety forms) are current and compliant.

• Review subcontract submissions for accuracy, completeness, and alignment with project requirements and ALC policies.

• Submit and track vendor maintenance requests for new vendor setups and existing vendor updates.

• Follow up with subcontractors on outstanding documents, safety records, insurance renewals, and payment inquiries.

• Support communication with subcontractors and internal project teams to resolve issues promptly.

Required Qualifications:

• High School diploma or GED

• Must have a valid Driver’s License

• 2+ years’ of work experience in supporting operations/service teams

• 2+ years’ of work experience in a major ERP system (SAP, MSD, Oracle)

• 1+ years’ work experience in subcontracting

Preferred Qualifications:

• Bachelor’s degree preferably in business, accounting or finance.

• HVAC industry experience.

• 1+ years’ work experience in subcontracting

• Knowledge in project forecasting or project budget analysis

• Experience in customer invoicing, AR, and collections efforts

• Requesting and understanding Certificates of Insurance

Benefits
Employees are eligible for benefits, including:

• Health Care benefits: Medical, Dental, Vision; wellness incentives

• Retirement benefits

• Time Off and Leave: Paid vacation days, up to 15 days; paid sick days, up to 5 days; paid personal leave, up to 5 days; paid holidays, up to 13 days; birth and adoption leave; parental leave; family and medical leave; bereavement leave; jury duty; military leave; purchased vacation 

• Disability: Short-term and long-term disability 

• Life Insurance and Accidental Death and Dismemberment 

• Tax-Advantaged Accounts: Health Savings Account; Healthcare Spending Account; Dependent Care Spending Account 

• Tuition Assistance 

To learn more about our benefits offering, please click here:Work With Us | Carrier Corporate  The specific benefits available to any employee may vary depending on state and local laws and eligibility factors, such as date of hire and the applicability of collective bargaining agreements.  

This position may be entitled to short-term cash incentives, subject to plan requirements.

Factors which may affect pay within this range include, but are not limited to, skills, education, experience, and other unique qualifications of the successful candidate.

Pay Range:

Benefits available https://www.corporate.carrier.com/careers/work-with-us/

Applications are ongoing

Carrier is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any other applicable state or federal protected class. Carrier provides affirmative action in employment for qualified Individuals with a Disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans’ Readjustment Assistance Act.

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